ONA13 Sponsorship FAQ

How do I reserve space to sponsor or exhibit at ONA13?
If you’re interested in sponsoring or exhibiting at ONA13, or just want more information, fill out this form and we’ll contact you to discuss the right opportunity for your company. Or call Tom Regan at (571) 246-6283.

How do I redeem the free memberships and conference passes?
We will post directions to redeem memberships and passes shortly.

What are the show hours and set-up and tear-down times?
Show hours are:

  • Thursday, October 17, 9 a.m. – 5 p.m.,
  • Friday, October, 18, 9 a.m. – 5 p.m., and
  • Saturday, October 19, 9 a.m. – 4 p.m.

Set-up begins: TBD

Tear-down is Saturday, Oct, 19, at 4 p.m., but you’re welcome to begin before that.

What are the ship-to procedures, address and charges?
The Atlanta Marriott Marquis provides services for receiving, handling, and delivering materials to visiting guests. Should you wish to ship materials directly to the Hotel, please review and complete the Exhibitor Request Form and send to the hotel directly.

Please use the attached “FAX- Shipping Instructions” for shipping and storing information. The Marquis does not accept Exhibit Hall freight or COD shipments.

If you are shipping packages to ONA for the conference bag, plan on 1,500 pieces, and please use this address format to make sure your package is delivered promptly:

Atlanta Marriott Marquis
Attn: Jane McDonnell
Event Date: Oct. 17-19/Group Name: [Insert Sponsor/Exhibitor Name]
ONA13 BAG INSERT
265 Peachtree Center Avenue
Atlanta, GA 30303
#XX of XX boxes

FedEx handles shipping and receiving of all guest packages for the hotel. You can call the Shipping/Receiving Dept. at extension 6664 or the FedEx Business Office at ext. 6190 if you have any questions about your packages. There will be FedEx personnel available to answer your questions about shipping and receiving packages from 7 a.m. to 7 p.m. weekdays and 9am to 5pm on weekends.

If you have questions about shipping in advance of the conference the email address is amt0363@fedex.com. If you have questions about having materials printed or copied, or questions about signs and graphics that you may need prepared on-site, email usa0363@fedex.com.

At the conclusion of your conference outgoing packages can be taken to the FedEx Business Office or picked up by FedEx personnel anywhere in the hotel. Fees on outgoing packages are similar to receiving fees. Packages taken to the Business Center for shipping out will be charged the same as the receiving fee described in the shipping instruction fax. Fees for packages picked up by FedEx personnel in the hotel will be subject to the same fee as the Delivery fee described in the shipping instructions.

Please make sure that your packages are delivered only to the FedEx Business Center or are picked up by FedEx personnel. Please do not leave your packages with a Concierge, Bell Stand personnel or Front Desk personnel.

The FedEx Business Center does not process shipping labels for other shipping services besides FedEx. Guest will have to have labels already prepared and applied to their outgoing packages for other services, like UPS, USPS, Freight Carriers, etc. Many such services allow you to go online and prepare your labels for printing and attaching to your packages.

Deadline: Materials for the conference bags must arrive at the hotel by close of business on Monday, Oct. 15. Bags will be stuffed early Tuesday morning.

How do I order show services and storage?
The Atlanta Marriott Marquis does not offer special items such as brochure racks, book displays or furniture. Please look for nearby outside event specialists.

Where will boxes and crates be stored during the conference?
You can store shipping materials under exhibit tables.

How do I order a computer or computer screens if I need extras?
Contact the Atlanta Marriott Marquis AV company, American Audio Visual Center (AAVC), which provides the hotel’s technical needs. They can be reached at (404) 586-6518.

When will booths be assigned?
Booths are assigned based on sponsorship level and a first-come, first-served basis. Assignments will be posted closer to the conference date.

Is there a layout of the conference area so I can see where we are located in relation to the session rooms?
Booths will be located on the Marquis Level, outside the Marquis Ballroom and Imperial Ballroom, where conference sessions and registration will be held.

What is provided in the exhibit area?

  • One 6′ x 30″ draped table
  • Two chairs
  • Waste basket

Will there be Internet in the exhibit area?
Yes. Please use the attached Application For Services Form to order. Once returned, you will receive a credit card authorization form to fill out.

Will there be electricity in the exhibit area?
Yes. To order electrical power or extra power cords for your exhibit, fill out the Application for Services Form Form and email to the contacts on the bottom of the form.

What are the requirements and deadlines for program ads, logos and other sponsor/exhibitor placements?
Logos and 60-word company or organization descriptions should be submitted as soon as possible to maximize your presence. All logos should be sent in EPS or Illustrator format so they can be scaled and used as needed.

Email logos to ona13logos@journalists.org with “ONA13 logo” and your company name in the subject line.

Sponsor/Exhibitor program listing deadline: Sept. 6, 2013

All sponsors and exhibitors are listed in the printed program and on the conference site with a 60-word description of their company or services. Submit your organization’s description using this form. Program advertisements specifications will be posted in June.